Peer Review

Overview:

In an effort to increase transparency and collaboration, the Sustainable Leaders Network (SLN) provides an option for participants to both receive a peer review from a participating team, and/or volunteer to be a peer reviewer. Both options are voluntary, but result in a score increase for the respective participating team.

A team looking to have their space reviewed will follow the steps below (“To be peer reviewed”) and will be matched with a peer reviewer. Once matched, both individuals will coordinate a time to meet. This should take no longer than 1 hour.

Before the review

  • The reviewer will choose two items from each of the eight sections of the survey (for which the reviewee team indicated a “Yes” response). The reviewee team will not be made aware of these items.

During the walkthrough

  • The reviewer will observe physical actions and/or speak to staff members to determine if the reviewee has correctly indicated “Yes” to each of the selected actions.

After the walkthrough

  • The reviewer will scan the “Peer Review form” into an email, and send it to the reviewee team, with a copy to Janice Erskine.
    • In the case where the reviewer does not see sufficient evidence to grant a positive for each of the 16 actions items selected, the reviewee will change their “Yes” responses to “No” in the survey, but will have an opportunity to make changes.
    • The reviewee and reviewer can then work offline (via emailed photos and/or a phone call) to ensure that the changes were made.
  • Once all actions have been given a positive review, the reviewer will email the signed review form to the reviewee with a copy to the Environmental Stewardship office.

To be peer reviewed:

If you would like to have a team complete a peer review of your workspace, select “Yes” for action O.9 in the survey, and click the “more” button. This will open an email to Janice Erskine, Environmental Stewardship’s office manager. Indicate your desire to have your team signed up for a peer review. Include your name, team name and campus. Janice will contact you once we have a reviewer to conduct the walk-through, and you will work with your assigned reviewer to find a time that mutually works.

To be a peer reviewer:

If you would like to volunteer on behalf of your team to become a peer reviewer and conduct a walk-through for another team, select “Yes” for action O.10 in the survey, and click the “more” button. This will open an email to Janice Erskine, Environmental Stewardship’s office manager. Indicate your desire to volunteer as a peer reviewer, and include your name, team name, and campus. Janice will connect you with a team looking to be reviewed, and you will work with this team to find a time that mutually works.

Once scheduled:

  • The reviewer will be granted access to the reviewee’s survey.
  • Download the peer review form.
  • Select 2 items from each section, for which the reviewee indicated a “yes” response, and copy and paste this action into the form (16 actions total).
  • On the day of the walk-through, print out and bring this peer review form (make sure you print double sided!)
    • Conduct your review by physically viewing evidence of the action and/or speaking with present staff members.
    • Use your best judgment when conducting a review.
    • For any actions that do not appear to be deserving of a “yes” answer, identify this on the peer review form.

Post-Review Steps:

  • Email the peer review form to the reviewee team, with a copy to Janice Erskine.
    • If the team received all check-marks, sign the form and your work is done!
    • If the team did not receive all check-marks, indicate this in the email body.
      • The team will have an opportunity to correct items that you flagged as incomplete.
      • To follow-up on these items, you can schedule another walk-through, and/or work through photos/phone calls to ensure the changes are made.
      • Once changes are made, sign the form, and email to your reviewee, with a copy to Janice Erskine.